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Careers

Invest yourself for individuals with Down syndrome.

Below is a listing of current career opportunities with the Down Syndrome Research Foundation. Please check back in the future for more opportunities.

CURRENT OPENINGS:

Events Coordinator

About our Organization

The Down Syndrome Research Foundation (DSRF) is an award-winning, registered Canadian charity, established in 1995. The Foundation’s centre is in Burnaby, BC, with satellite programs in Abbotsford, North Vancouver and Surrey. Our mission is to empower individuals with Down syndrome to reach their full potential throughout life by pioneering and providing educational programs and services, disseminating information, and changing attitudes. The DSRF team is a close-knit group of professionals who are proud of what they do and their organization. 

About the Opportunity

The Down Syndrome Research Foundation is seeking a successful and enthusiastic event planner to execute fundraising and other events from conception through to completion. Events Coordinator responsibilities include providing outstanding customer service and organizing memorable events that meet quality expectations. The Events Coordinator (EC) is responsible for all the internal and external events and reports to the Director, Marketing and Development.

Responsibilities

  • Manage all aspects of event planning, coordination and event preparation associated with DSRF events, including liaising with venue, confirming food and beverage, ordering supplies and audio-visual equipment, making travel arrangements, ordering event signs, and ensuring appropriate décor to meet the quality expectations of DSRF
  • Working with Community and Donor Relations Specialist, review all event contracts, banquet event orders and invoices for accuracy
  • Prepare nametags, materials, notebooks, packages, gift bags, registration lists, seating cards, etc.
  • Set up rooms/tables/chairs and A/V equipment for in-house events; take down following event
  • Acquire all speaker bios, pictures and presentations
  • Respond to client/speaker requests and ensure all details are included at event
  • Monitor guest numbers and keep venue informed of increase/decrease
  • Determine the number of volunteers needed for each role at event and provide these numbers to Volunteer Coordinator
  • Ensure budgets are met for events
  • Pack all necessary supplies for events and arrange shipments
  • Coordinate all aspects of event on-site, including room layouts and clean up
  • Attend to all post event details such as debriefing meetings, thank you letters and survey results
  • Maintain detailed binders of information on each event with contacts, suppliers, sponsors, contracts, etc.
  • Update the Salesforce contact management system on a continual basis
  • Plan work efficiently to meet deadlines, goals and objectives
  • Respond promptly to inquiries by phone, email or letter
  • Serve as liaison with vendors on event-related matters
  • Propose new ideas to improve the event planning and implementation process
  • Perform any other related duties as required

Qualifications

  • Extremely strong organizational skills
  • Meticulous attention to detail
  • Strong written and verbal skills
  • Willing and able to travel to different venues to assist with event logistics (some evenings and weekends, including out of province trips of up to 5 days, three to four times per year)
  • Able to establish and maintain good working relationships with other staff, association members and suppliers
  • Able to multi-task and meet stringent deadlines
  • Related experience working in a non-profit organization an asset
  • Software: Microsoft Office (Word, Excel, Powerpoint, Outlook and One Note); Salesforce experience an asset

Hours

3 days (22.5 hours) per week. Exact days and hours are flexible. Hours may increase during the week of an event, and decrease accordingly during less busy times.

Salary

$20,000-25,000/year

How to Apply

Please apply by submitting resume with cover letter by February 9 to info@dsrf.org. Only those to be interviewed will be contacted. Please note, the successful applicant will require a criminal record check.

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Down Syndrome Research Foundation
1409 Sperling Avenue, Burnaby
British Columbia, Canada
V5B 4J8

Fax: +1 604 431 9248
Phone: +1 604 444 3773
E-mail: info@dsrf.org